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Dash of Inspiration: Note to Reviewer

November 19, 2012

A Dash of Inspiration, A Cup of Creativity by Doreen

Note to Reviewer

I never make a card without communicating to the review team through the Note to Reviewer field … and neither should you.  We all wish review times would be quicker, well here is one way that if all artists used it, the reviewers would have less work to do per card.  Let’s face it, the better we are at our job – that of creating and readying our card for submission – then it goes without saying the reviewers will spend less time per card, benefiting all of us with quicker turn-around times.  This field is one-time only, it’s not editable after you submit (no they aren’t going to make it editable) and it’s a private communication between you and the reviewers.

Here is what you should be using the Note to Reviewer field for:

1)  If the photograph or artwork is yours … in other words, you have not used elements from any other creator, then at the very least you should state something like this:

“Artwork/Photograph is my own and I hold the copyright”

2) If you have created a card with some of your own creations and added some elements from other creators, then your Notes to Reviewer should look something like this:

“The photograph is my own. Additional elements are from:  GoodiesRUs.get here: (insert a link to the actual item you used), and their TOU are here:  (insert a link to their TOU).”


“The artwork is my own. Added elements were purchased from … where I hold a Commercial Use License and/or Membership.”

3) If you have used the same basic imagery from a previously approved card, this too should be mentioned.  (HOWEVER; you need to understand that any cards created before the Submission Guidelines went in to play are still subject to the guidelines … so just because a card with this image was approved in 2011 does not mean that this approval will get this new card through.)

“This is a previously approved design here: (insert previously approved PID) – I’ve decided to use it for additional categories.”

4) When creating a card for the Wanted Thread and therefore using Fast Track Option, always use the Note to Reviewers Field. Don’t make the reviewers guess WHY you’ve used Fast Track!

“This card was requested on the Wanted Thread here: (insert a link to the forum thread asking for the card you’ve created).”

5) A customer has contacted you and requested a custom card design, therefore you’ve used the Fast Track option.

“This is for Custom Request (paste the Request ID number from Manage Custom Requests).”


“I’ve been contacted outside of GCU to create this card for a customer.”

They say it takes 21 consecutive days to establish a ‘habit’ and have it become routine; so I want to inspire you to start a habit of communicating to the Review Team.  Be polite, professional and remember the more information you give them, the easier their job is and the less time they have to spend per card!   HAPPY THANKSGIVING!

Lovely card by Sue Nollmeyer

6 Comments leave one →
  1. November 19, 2012 1:50 pm

    Thank you for this article. I have avoided using elements from outside sources in my cards because I didn’t know what to include in my note to the reviewers. Very handy info to have.

    • November 19, 2012 4:11 pm

      I use the motto ‘more gets a score’ when it comes to the Notes to the Reviewers. The more information and links you provide the easier their job is and the more likely you are to get an approval.

      Glad to have helped Tracie … Good Luck!


  2. November 19, 2012 5:00 pm

    I’m going to keep this info and use it. Thanks for keeping us informed!

  3. November 19, 2012 5:22 pm

    Thank for stopping by Abigail!


    Couple of things I forgot to mention:

    This should also be the same method for Public Domain imagery – offer the link to where the image rights state public domain.


    Poems – if you wrote it, tell the review that. If you choose to use a poem or verse that you found on the internet (and you should ONLY do this if the TOU are Public Domain or allowed for CU4CU), then you need to give the review team a link to the poem/verse and a link to the originator’s TOU.


  4. November 27, 2012 12:10 am

    Excellent tips! And good time to start a new habit 🙂 This takes much guesswork and headscratching out of the review process. And Yes … saves time for everyone!

  5. March 16, 2016 11:53 pm

    Thanks for the help. I am a newbie. Might be back for more if I have any question. I hope you don’t mind.

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