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Dash of Inspiration: Note to Reviewer (Re-Run)

September 24, 2013

A Dash of Inspiration, A Cup of Creativity by Doreen

(Editor’s Note: Because there have been recent questions on this topic on the Forum, we’re re-running this excellent and informative post from Doreen on the subject — Corrie)

Note to Reviewer

I never make a card without communicating to the review team through the Note to Reviewer field … and neither should you.  We all wish review times would be quicker, well here is one way that if all artists used it, the reviewers would have less work to do per card.  Let’s face it, the better we are at our job – that of creating and readying our card for submission – then it goes without saying the reviewers will spend less time per card, benefiting all of us with quicker turn-around times.  This field is one-time only, it’s not editable after you submit (no they aren’t going to make it editable) and it’s a private communication between you and the reviewers.

Here is what you should be using the Note to Reviewer field for:

1)  If the photograph or artwork is yours … in other words, you have not used elements from any other creator, then at the very least you should state something like this:

“Artwork/Photograph is my own and I hold the copyright”

2) If you have created a card with some of your own creations and added some elements from other creators, then your Notes to Reviewer should look something like this:

“The photograph is my own. Additional elements are from:  GoodiesRUs.get here: (insert a link to the actual item you used), and their TOU are here:  (insert a link to their TOU).”


“The artwork is my own. Added elements were purchased from … where I hold a Commercial Use License and/or Membership.”

3) If you have used the same basic imagery from a previously approved card, this too should be mentioned.  (HOWEVER; you need to understand that any cards created before the Submission Guidelines went in to play are still subject to the guidelines … so just because a card with this image was approved in 2011 does not mean that this approval will get this new card through.)

“This is a previously approved design here: (insert previously approved PID) – I’ve decided to use it for additional categories.”

4) When creating a card for the Wanted Thread and therefore using Fast Track Option, always use the Note to Reviewers Field. Don’t make the reviewers guess WHY you’ve used Fast Track!

“This card was requested on the Wanted Thread here: (insert a link to the forum thread asking for the card you’ve created).”

5) A customer has contacted you and requested a custom card design, therefore you’ve used the Fast Track option.

“This is for Custom Request (paste the Request ID number from Manage Custom Requests).”


“I’ve been contacted outside of GCU to create this card for a customer.”

They say it takes 21 consecutive days to establish a ‘habit’ and have it become routine; so I want to inspire you to start a habit of communicating to the Review Team.  Be polite, professional and remember the more information you give them, the easier their job is and the less time they have to spend per card!   HAPPY THANKSGIVING!

Lovely card by Sue Nollmeyer

One Comment leave one →
  1. blessingartanimals permalink
    September 24, 2013 3:36 pm

    I appreciate the rerun of this article 🙂 After time away from GCU recently, and having questions about the “note to reviewer” field, I forgot it had been previously addressed here.
    Thanks–Excellent as always, Doreen!

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