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Tips and Tricks: Pre-Approval for Card Series with Fast Track

September 10, 2013

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Fast Tracking First Card in Series for Pre-Approval

It’s not news that artists have been given a way to help avoid all the cards in a series being Returned for Edits – you can Fast Track the first card in the series for pre-approval from the Review Team before uploading the rest of the cards.

However, some confusion seems to persist on the why and how, so here’s everything you need to know about this time saving opportunity and how to make the most of it.

Why should I bother getting pre-approval for a card series?
Age specific cards, for example, can run into 100+ in a series. If something’s wrong with one card, the same something’s wrong on every single card. Which means the Reviewer has to return all the cards to you for editing, you have to make the fix on all the cards, and then resubmit all the cards. That’s a lot of work and wasted time! Do yourself a favor – don’t assume everything’s okay with your proposed card design. Even Star Submitters should submit the first card in a series and get pre-approval.

What do I need to do?
Simple! Create the first card in your series. Upload that one card using the Fast Track option. Include a Note to Reviewers stating it is the first card in a proposed series so they’ll know why you’re using the Fast Track option. Now be patient and wait. We know it’s hard, but while you’re waiting, move on to a different card design and get some other work done.

If the first card is Returned for Edits, make the necessary changes and resubmit. Wait until the card has been Approved before you create the rest of the cards in the series.

I’m ready to upload my pre-approved cards … now what?
Make a note of the PID# of the card that was originally pre-approved. Got it? Good. Now as you upload your new cards, add a Note to Reviewers that “PID#XXXXXX, first in series, pre-approved on (date).” This is extremely important.

The same Reviewer who approved the first card probably won’t be the same Reviewer who deals with the rest of the series. Reviewers aren’t robots and they don’t have an automated database giving them all the information they need. Including the PID# of the pre-approved card instantly gives the Reviewer a vital piece of information. If you don’t include this note on your cards, you run the risk of the entire series being Returned for Edits.

Waaah, I did what you said and all my cards were Returned for Edits anyway!
Sometimes, another Reviewer catches an error the first Reviewer missed. It doesn’t happen often. If it does, you have our deepest sympathy. The best advice we can offer is to ensure you are familiar with all of GCU’s submission guidelines, use those guidelines to design your cards, and double-check for grammar and/or spelling mistakes, composition errors, straying over the margin, etc.

We hope we’ve given you enough information to help the review process be a little less painful for those who make series cards. Good luck!

Edited to add note from Mindy: We are seeing a lot of artists taking advantage of this new process with good results (and hopefully less headaches!).

Important to note that ONLY your 1st sample submission should be FastTracked.  The balance should be submitted via regular review.

Here’s the forum post on this topic:
http://www.greetingcarduniverse.com/forum/yabb2/YaBB.pl?num=1377212908

Don’t be alarmed if your 1st sample submissions is put on hold, as with all cards we may just be taking a little extra time or the courtesy of a second set of eyes to review before you invest a lot of time in the balance of the series.

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2 Comments leave one →
  1. September 10, 2013 8:20 pm

    We are seeing a lot of artists taking advantage of this new process with good results (and hopefully less headaches!).

    Important to note that ONLY your 1st sample submission should be FastTracked. The balance should be submitted via regular review.

    Here’s the forum post on this topic:
    http://www.greetingcarduniverse.com/forum/yabb2/YaBB.pl?num=1377212908

    Don’t be alarmed if your 1st sample submissions is put on hold, as with all cards we may just be taking a little extra time or the courtesy of a second set of eyes to review before you invest a lot of time in the balance of the series.

  2. September 11, 2013 1:38 am

    Thank you for this incredibly helpful info!

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